"State" pay warrants are generated at the State Controller's Office in Sacramento and are mailed to CSUSB.
On the bottom of your June 2003 pay warrant there was a note from the State Controller's Office explaining that, "as a result of the Jobs and Growth Tax Relief Reconciliation Act of 2003, new federal tax withholding rates are being used."
These types of pay are normally distributed on the 10th of the month following the end of the pay period in which the time was worked. Please refer to the above-mentioned Student Assistant Payroll Calendar for paydays when the 10th falls on a weekend.
These types of pay are processed on an ongoing basis. As Payroll receives the timely and accurate electronic transactions (in PeopleSoft) and supporting documents, they are processed. Payments are released from the Bursar's Office when they arrive on campus and are verified by Payroll.
Direct Deposit payments for Master Payroll are normally posted on the first business day following the last day of the related pay period. Other Direct Deposit payments are posted within 48 hours of the State Controller's issue date. A Direct Deposit Calendar has been posted on the State Controller's Web Site.
If all data on the Direct Deposit Enrollment Authorization form is accurate and legible, it normally takes 30 to 45 days. The amount of time depends on one’s financial institution.
Contact the Bursar’s Office (Sierra Hall, room 102) for instructions and forms to cancel parking deductions. This action must be requested, as it does not automatically happen.
Come to the Payroll Office (Sierra Hall, room 103) to complete a stop payment request form. Payroll forwards the request to the State Controller’s Office for processing. If the warrant has not been cashed, a replacement warrant will be issued. This process can take 2 to 4 weeks.
Fringe Benefits/Employee Business Expenses are reported to the State Controller’s Office W-2 Unit (by Accounts Payable) for tax withholding as follows:
Taxable benefits received, such as: Graduate Program fee waiver; meals, lodging and travel expenses; rideshare incentives; domestic partner benefits, etc. can cause additional taxes to be deducted.
One can only be reimbursed for retirement if he/she separates from CSUSB and other ‘state’ service. Requests for reimbursement can be made via the Human Resources Department/Benefits (Sierra Hall, room 110).
When a warrant has been cashed, taxes withheld are forwarded to the IRS, State Board of Equalization, Medicare and Social Security on the employee’s behalf. Miscellaneous deductions, such as garnishments and deferred compensation (TSAs/403Bs, etc.), can also be withheld and forwarded on the employee’s behalf. If only the employee can recoup the amounts forwarded, he/she will owe CSUSB those amounts, in addition to the net amount of the warrant received.
There are two types of disability payments that departments can be reimbursed for. One is Non-Industrial Disability Insurance (NDI – not work-related) and the other is Industrial Disability Leave (IDL – Worker’s Compensation).
Payroll uses specific types of pay codes to distinguish the type of disability an employee is being paid. When processing Labor Cost Distribution, disability pay is transferred from “regular” pay to “benefits”. At the close of each pay period, Budget processes benefit transfers to all departments, thus reimbursing them for any disability pay issued by the State Controller’s Office.
If disability benefits are paid from funds other than the General Fund (i.e. Parking), those funds are reimbursed by Budget once the campus is reimbursed by the Chancellor’s Office (claims are filed quarterly).
Catastrophic Leave Donations (disability supplemental pay) are not reimbursed to the campus. Departments, whose employees receive the leave donations, are charged the related salary expenses.
Miscellaneous deductions are processed directly between the State Controller’s Office (SCO) and the organizations providing them. Cancellation requests must be sent to the SCO and must include the following information:
State Controller’s Office
PPSD Payroll Operations
Miscellaneous Deduction Unit
P.O. Box 942850
Sacramento, CA 94250-5878
Union dues are set up and canceled directly between our unions and the State Controller’s Office. Send a cancellation request (with your original signature on it) directly to your campus union representative, who will forward it to the State Controller’s Office Miscellaneous Deduction Unit, in Sacramento, to be processed.
Paydays can be found on the Faculty and Staff Payroll Calendar on the Forms Page. Graduate Assistants are paid by this calendar as well.
"State" Student Assistant paydays are normally the 10th of the month following the end of a pay period in which the time was worked. Paydays can be found on the Student Assistant Payroll Calendar on the Forms Page.
