---

Payroll

Payroll Processing of Student Assistants’ Time

1. Day 1 – Student Listing Reports due to Payroll on the morning following Master Payday by 10:00 a.m. Student records are audited for accuracy (Empl ID/Record number & active/inactive).Hours are transferred from the Student Listing Reports to an Excel spreadsheet for keying.
2. Day 2 – Hours worked are keyed into PeopleSoft.

   If time allows, Time and Labor processes are run (by Pegeen or Shirley)

   • Apply Rules (Clean up errors if required)
   • Edit Time (Clean up errors if required)
   • Approve Batch (Clean up errors if required)
   • PIP Interface (create the electronic file for transmission)
3. Day 3 – Have IRT representative FTP (transmit) the electronic file to the State Controller’s Office (Must be there by 11:00 a.m. on a pay cycle day in order for the payments to issue on the next pay cycle).
4. Day 4 - Verify that the payments issued. If there is a problem with the electronic file, Plan B must be followed. Plan B is to key the hours directly into the SCO pay system for payment the next day in order to have payments on campus by the 10th (student payday).

Payroll Frequently Asked Questions