Signature Authorization Forms

Signature Authorization Form - PDF Document

Signature Authorization or Cancellation Form
For Fiscal Year 2004 - 2005

All Colleges, Academic and Administrative Departments,

The university routinely requires new signature authorization forms for all state accounts at the beginning of each academic year. In the past, these forms have been distributed by campus mail. New this year, the Accounting Office has revised the form and is making this form available to the campus community via the Accounting Office web site.

The new Signature Authorization or Cancellation form not only allows for annual updates, but also allows for changes throughout the fiscal year when a new chart field may need to be added, a signature is deleted due to separation, or a change in name occurs for an existing signature. The Signature Authorization or Cancellation form is located on the Accounting web site at: http://admnacct.csusb.edu/forms.htm#saf

Your assistance in completing the Signature Authorization or Cancellation form(s) at this time is necessary to avoid delays in processing various documents submitted directly to Accounting. You may wish to authorize specific members of your department to sign certain documents. If so, please complete a separate form for each individual and provide original signatures for the person to whom you wish to delegate this authority. Careful consideration should be given to the assignment of signature authority for department accounts. Signature authorization should be assigned to the individual who is accountable for the budget or program.

Please note, Travel forms (Authorizations and Expense Claims) should be signed by the college dean or non-academic department head. College deans may delegate this authority to their associate deans. Non-academic department heads may delegate this authority to another administrator/manager in their area. Non-management employees may not hold signature authority for the above mentioned forms.

Please download the form from the Accounting web site, complete it, obtain required signatures and return to Department of Accounting, Sierra Hall, Room 104, Attention: SAF no later than August 16, 2004. Once your form has been processed, a copy will be returned to you.

Questions regarding the form may be directed to Patti Jo Foye (pfoye@csusb.edu) at x75153.

Thank you,

Sheryl Pytlak
Director of Accounting

Signature Authorizations for:

• Travel
• Petty Cash
• Direct Expenditures
• Independent Contractor services
• Hospitality Expense Form

Form is to be used for:

• Adding a new signature to be on file.
• Adding/changing chartfield strings on a persons form.
• Deleting signatures due to seperation,etc.
• To record a name change for an existing signature.

 

To help with the imaging of the forms please fill it out on the computer, then print it, then sign and return to our office in an intercampus envelope addressed to :

"Accounting SAF" in SH-104

Signature Authorization Form - PDF Document